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eTimeMachine Inc. is recognized as a leader in enterprise project management solutions. eTimeMachine combines its rich resource and work management, project and activity costing, operational compliance and integration functionality with other best-in-class systems, such as Oracle|Primavera, to collect, integrate and consolidate all resource, project & activity related data from across the enterprise to achieve corporate-wide success.

 

eTimeMachine's Value Proposition

Project Management

eTimeMachine Solution Include:
Configurable Business Rules
Data Integrity
Employee Workspace
Enterprise Dashboard
Enterprise Tracking
Functional Management
Global Collaboration
MS Outlook Integration
Non-Project Activities
Project Management
Reporting
Resource Usage & Capacity Planning
Workflows

eTimeMachine works hand-in-glove with Microsoft® Project and/or Primavera®, providing advanced resource and work management functionality so that projects are completed on time and within budget.

eTimeMachine Enterprise™ pulls assigned activities from Microsoft Project, Primavera, Workflows, and Action Request/Service Desk systems into its database; combines them with eTimeMachine’s activities and then delivers them to the appropriate personalized employee workspace for work execution. Within the same workspace the employee reports time, expense, progress, remaining hours, issues etc… against all assigned activities.

All data entered via the workspace is passed back to the respective project management tool (Microsoft Project, Primavera), Financial (Oracle® Applications, SAP®, JD Edwards® etc…) HR and Payroll systems and is also stored within eTimeMachine’s centralized data repository.

By centralizing all project, resource and work activity data into ONE database, project and functional managers are provided with a complete view of a resource’s availability, utilizaton and demand for more effective resource management, capacity planning and project execution. eTimeMachine’s elaborate reporting tools (standard reports, data mining (OLAP) and dashboard – all available over the web) delves into the system’s core to present executives with consolidated cost and performance metrics across and throughout all projects and functional business units so that the right strategic decisions are made.

Employee Workspace

The eTimeMachine Workspace acts as the interface to the enterprise and presents personalized consolidated data and functionality to executives, managers (project & functional) and employees. The workspace is accessible on the LAN/WAN, internet and wireless devices (PDA) allowing company stakeholders to interface with the enterprise from anywhere, anyplace and anytime.

At the employee level, the workspace presents assigned project activities from Microsoft® Project, Primavera®, Action Request/Service Desk (Remedy™ & Magic™), activities (project, non-project and workflows) from eTimeMachinetm Enterprise. In ONE user-friendly environment an employee views all assigned activities, relevant project data (budgeted hours, start & end dates, dependent tasks etc…) and attached documents even those residing in document management systems to optimize employee efficiency.

In the same environment employees are prompted to report actual hours, expenses, progress, remaining hours and issues against all their assigned tasks. All data entered in to the workspace is passed through eTimeMachine’s matrix based timesheet approval hierarchy for validation. Once approved, data is sent to the appropriate Project Management, Financial, HR and Payroll System and also to eTimeMachine’s centralized data repository for extensive reporting capability.

Is your interest piqued? Want more?
The workspace is now integrated with Microsfot Outlook making it even more user- friendly. Employees can now receive and manage all their assigned tasks from Microsoft Project, Primavera, Magic™ Service Desk, Remedy™ ARS and eTimeMachine in MS Outlook! And if that’s not enough… employees can also report actual hours, expenses, progress, remaining hours and issues directly from within MS Outlook™!!
 
The workspace also provides project and functional managers with consolidated cost and performance data across all projects and functional business units. It presents rich resource information including: consolidated employee work schedules, HR information and enterprise-wide views of resource availability, usage and capacity so that resource utilization is maximized and project portfolios are better managed.
Employees and management no longer need to access multiple systems and manually reconcile and gel fragmented reports to obtain a complete picture of the current health of the organization and its projects.
The eTimeMachine Workspace creates cohesive & user friendly project management environments needed to achieve optimum project and resource efficiency for corporate - wide success.

Enterprise Tracking

eTimeMachine conveniently allows employees to report actual hours, overtime, billable, non-billable, lieu time, expenses, percent complete, remaining hours, issues etc... against all assigned tasks from  Microsoft® Project,Primavera®, Workflows, eTimeMachinetm and Action Request/Service Desk  Systems ( Remedy® & Magic®)via eTimeMachine's personalized employee workspace and Microsoft Outlook.

Collected data is passed through eTimeMachine’s matrix based timesheet approval workflow, allowing both functional and project managers to approve timesheets.  eTimeMachine supports a matrix based organization by collecting and presenting detailed cost and performance metrics from across and throughout all projects and functional business units/cost centers.

Approved data is date stamped and stored into eTimeMachine’s database and then sent to the appropriate project management (Microsoft Project, Primavera) financial (Oracle® Financials, SAP®, JD Edwards®, etc...), HR and Payroll system. eTimeMachine creates a one-write system that eliminates redundancy, reduces the potential for error and maintains data integrity.

eTimeMachine is a transaction based system that creates an auditable enterprise environment. Once timesheets are approved the data is locked, stored and secured from any unauthorized changes. Amendments to approved data can only be made by creating a debit and credit transaction, thus providing executives with detailed audit trails to support and validate financial statements.

The eTimeMachine timesheet has several standard and configurable business rules in place to better align with companies’ existing processes and minimizes the need for customization. By providing employees with a tool to report time, expense and progress against all corporate activities in ONE environment, companies can benefit from complete resource information to:

• Better execute projects
• Conduct resource capacity planning analysis
• Better manage resources and project portfolios
• Achieve optimum employee efficiency
• Maximize resource utilization
• Maintain data integrity
• Deliver enterprise-wide cost and performance metrics for better strategic decision making
• And the list goes on...
  

MS Outlook Integration

You asked…we delivered. eTimeMachine announces the release of its Microsoft® Outlook integration functionality. Because of its ease of use, outstanding employee acceptance and impact on project management success, Microsoft Outlook integration is capturing the attention of executives from around the globe.

Employees can now view all their assigned tasks from Microsoft Project, Primavera®, Workflows, Remedy® ARS,  Magic® Service Desk and eTimeMachine in a Microsoft Outlook calendar view. Employees can better organize and manage their activities to meet project deadlines. How is this done?
eTimeMachine has a plug in button called “Get Task” found on the Microsoft Outlook toolbar. An employee is given the flexibility to import selected activities or the entire work schedule into their Microsoft Outlook calendar. By simply clicking on an imported activity within Microsoft Outlook an employee can access all relevant activity information including: start and end dates, budgeted hours, attached documents, dependent activities etc…

It doesn’t stop here!

eTimeMachine now makes progress updating and time & expense reporting a convenient and natural extension to an employee’s work day. By right clicking onto an imported activity from within Microsoft Outlook, the employee’s eTimeMachine workspace instantaneously appears to enter time, expense, progress, remaining hours and issues. Collected data is passed through eTimeMachine’s timesheet approval workflow and then sent to the appropriate systems: Microsoft Project, Primavera, Financial(e.g. SAP®, Oracle®, JD Edwards®, Legacy etc...), HR and Payroll.

This addition to eTimeMachine’s expansive range of functionality takes project execution, resource and work management and operational efficiency to an entirely new level. eTimeMachine solutions blend all these functions into one cohesive enterprise environment so that corporate success is achieved.

Functional Management

eTimeMachine Enterprise™ offers rich resource management features that allow project and functional managers to work in unison for successful project execution and management.

eTimeMachine Enterprise™ provides a centralized resource pool that is shared between multiple systems including Microsoft® Project, Primavera®, eTimeMachine and Service Desk/Action Request systems (Magic® & Remedy®). eTimeMachine also offers bi-directional integration between its resource pool and 3rd party HR applications in order to provide project & functional managers with the most updated resource information. Managers can search for resources based on skills, roles or organizational breakdown structure.

A new feature is eTimeMachine’s automated approval process for resource requests!

Resource assignments by project managers are made visible to the respective functional/ resource managers for approval. The system can be configured to send automatic notifications to approval managers of new resource requests.  Managers are prompted to approve, reassign or reject a resource request which is communicated back to the requesting project managers. Better communication leads to better business results!

eTimeMachine’s centralized resource database delivers enterprise-wide views of resource availability, usage and capacity across all corporate activities - project, non-project and I.T support.

Project and Functional managers are provided with resource usage profiles, consolidated employee schedules and detailed utilization reports.

With complete resource information managers can conduct effective capacity planning analysis and make better resource allocation decisions for successful project portfolio management and execution. 

Resource Usage & Capacity Planning

eTimeMachine’s central repository carries all resource and project related information delivering complete enterprise-wide views of total resource capacity, availability and usage across all project and non project related work.  Resource utilization information is presented in multiple hierarchical views across and throughout the organization and enterprise project structure by business unit, role, individual, project and work group for any definable period.

Utilization can be viewed in headcount, dollars and hours. Resource Managers also have the ability to compare resource utilization and demand between employees within their functional group in a single screen! Managers are provided with the insight needed to fully maximize their resource investments.

Do you have the resources to execute future projects?

eTimeMachine makes use of its elaborate resource  information by providing project managers with a capacity analyzer tool to successfully manage project portfolios. The capacity analyzer is a feature within eTimeMachine Enterprise that allows project managers to determine if there are available resources to execute future projects. In a single screen, project managers are prompted to enter their resource requirements against planned projects/activities. In the same screen, eTimeMachine presents the availability of resources against those requests. Project Managers are provided with insight into the future so that the right strategic decisions can be made for successful project portfolio management.

Workflows

eTimeMachine workflows are often described as "template processes" comprised of a series of sequential steps/activities - allowing for elaborate logic - with resources, roles and work groups pre-assigned to each of them. eTimeMachine allows for the creation and storage of a library of “template” workflows.

How do they work?

Once the project activity is initiated the first step/activity within the workflow appears in the assigned resource’s employee workspace. The employee is prompted to enter time, expense and progress against the workflow’s activity/node, which is then sent back to the respective project schedule in MS Project® or Primavera®, ERP, HR and payroll system. The completion of an activity/node will result in the next activity/node to appear in the following employee(s) workspace.

A resource that receives an activity/node has the option of rejecting, accepting or making other routing decisions. eTimeMachine’s unique approach in executing workflows allows project and functional managers to track progress and cost at every step.
 eTimeMachine workflows are supported by detailed audit trails and can be used to maintain internal control (Sarbanes-Oxley Compliance).

Companies can use workflows to:

• Standardize best business practices
• Introduce more flexible logic to project management (Workflows are bidirectional)
• Reduce level of effort in project planning
  

Enterprise Dashboard

eTimeMachine’s Enterprise Dashboard is a single screen, browser based portrait of an organization, highlighting the health of key performance indicators. The dashboard presents consolidated project and resource data from eTimeMachine Enterprise™, Microsoft® Project, Primavera®, Action Request/Service Desk applications and ERP systems (Project Accounting, HR, Payroll ).

In easy to read graphical and tabular charts, the dashboard summarizes cost and performance metrics across and throughout all project portfolios, functional business units, skills sets & resources. Management can click onto each summarized metric and drill down for more details.

The dashboard also provides several degrees of alerts, highlighting when:

• Projects and milestones are behind schedule
• Costs exceed planned budget
• Resources are being over or under utilized
• Earned value begins to descend
• Unresolved Issues
• And the list goes on...

Company Stakeholders are empowered with the foresight needed to better manage risks. Fully configurable and with built-in security features, companies can choose and monitor those key performance indicators that best measure their company’s success. Executives and management will benefit from a continuous flow of project actuals so that corporate objectives are monitored and maintained at each stage of project delivery.

Reporting

eTimeMachine’s elaborate reporting safeguards companies from being forced to make decisions based on inadequate information. By collecting data directly from the source, validating information via approvals and audit trail and storing and consolidating all project management and resource data into one central repository .....eTimeMachine provides its customers with live enterprise - wide reporting based on accurate and reliable data.

eTimeMachine makes use of its data repository by presenting cost and performance metrics in multiple hierarchical views across and throughout the organization and enterprise project structure. Information can be presented by project, business unit, role, individual and work group for any definable period.  The system provides numerous standard reports and templates, a data mining tool using OLAP technology(eTimeMachine Pathfindertm) and an enterprise dashboard that covers all projects and resources including performance metrics and drill down capabilities.

Now the exciting part…. All reports are now available over the web with seamless exportability to EXCEL

Standard Reporting: eTimeMachine Enterprise’s  standard reports are created using Crystal reports, an industry standard for ease of use. The reporting tool delves into eTimeMachine’s central repository to present enterprise-wide views of projects and resources. eTimeMachine’s standard reports also provide trend reporting for more in depth analysis. Now you can view earned value trends for any definable period!

Data Mining:  eTimeMachine uses OLAP technology to provide companies with the capability to generate customized reports based on multiple  dimensions and measurements by just a few clicks. eTimeMachine’s data mining tool can provide executives with a one line summation of the overall health of the organization with the option of drilling the information down to the activity/resource level for more in depth analysis – All over the web. The tool conveniently details cost and performance indicators in both tree and graphical formats with seamless exportability to excel.  Find out:
    * How much earned value did the company accomplish and at what cost
    * If scheduled targets were met
    * Demand and productivity level by department and resources
    * And the list goes on…

Enterprise Dashboard:  eTimeMachine’s Enterprise Dashboard displays a portrait of the organization, highlighting the health of key project and organizational performance indicators at every level of the enterprise project structure and organization. The dashboard presents consolidated project and resource data from eTimeMachine Enterprise™, Microsoft® Project, Primavera®, Service Desk/Action Request (Magic™ and Remedy™) and ERP systems (project accounting, HR, Payroll ) and more.  In easy to read graphical and tabular charts the dashboard summarizes cost and performance metrics across and throughout all project portfolios, functional business units, skills sets & resources. Management can click onto each summarized metric and drill down for more detail.   The dashboard also provides several degrees of alerts, highlighting  when:

• Projects and milestones are behind schedule
• Cost exceeds planned budget
• Earned value begins to descend
• Resources are being over or under utilized
• Unresolved issues
• And the list goes on......

Company Stakeholders are empowered with the foresight needed to better manage risks.  Fully configurable and with built-in security features, companies can choose and monitor those key performance indicators that best measure their company’s success.  Executives and management will benefit from a continuous flow of project actuals so that corporate objectives are monitored and maintained at each stage of project delivery.

Configurable Business Rules

Data Integrity

eTimeMachine's Internal Controls - Getting Ready for Sarbanes-Oxley Act (SOA)

"Project managers need to become familiar with SOA immediately… As every project within an organization will be impacted". Kathryn Dodds, Partner, Global Risk Management Solutions Group, PWC.

How confident are your executives with the validity of company reports?
Can your company’s current environment provide evidence to validate project cost and performance reports and demonstrate effective internal control measures?

With eTimeMachine in place companies have the tools to comply with legislated reporting and operational standards.

Corporations can be confident that their decisions are being made based on accurate and validated information. eTimeMachine’s transaction based infrastructure and matrix based approval workflow validates, date stamps, stores and restricts changes to all approved data entered into its system.

Changes can only be made through debits and credits, thus producing comprehensive audit trails to support project performance and cost reporting.

eTimeMachine solutions also offer a configurable notification module that allows companies to configure the system to send out several alerts to induce operational compliance.

An additional internal control feature is eTimeMachine’s workflow functionality allowing companies to design, execute and collect auditable cost and performance measurements against standardized best business processes.

The project management discipline is becoming more and more integral to corporate success and now more than ever management needs to examine their project environment for internal controls and validity of data to mitigate risk and corporate exposure. 

Non-Project Activities

eTimeMachine's Project Manager module allows project and resource managers to create, assign resources to, execute and capture actual hours, expenses and progress (EV) against non-project activities for a complete enterprise-wide views of resource availability, usage, demand and capacity for better project planning, execution and resource capacity planning.

Global Collaboration

eTimeMachine is client server based and fully web enabled with wireless capability. eTimeMachine solutions allow for project statusing, time entry, approvals and reporting to be done and viewed all on the web! eTimeMachine allows employees to exchange information with the enterprise anywhere, anytime and anyplace.

 

For more information, please contact our sales department:

770.751.9950 | info@EvansTech.com

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